Global Expansion Sparks Need For Partners

People are beginning to realise that document management in its current form is just another filing cabinet. Another single-purpose app. Easy to be ignored. We realised several years ago that the only way our customers could really win with document management in the new workplace is for it to be connected to new ways of working. Digital transformation needs to happen.

Information management platform for new ways of working sees strong growth internationally with partners and clients globally.

People are beginning to realise that document management in its current form is just another filing cabinet. Another single-purpose app. Easy to be ignored. We realised several years ago that the only way our customers could really win with document management in the new workplace is for it to be connected to new ways of working. Digital transformation needs to happen.

When COVID-19 struck, the whole world had to pivot to working online. Even those who never considered work-from-home now had to find a new way of working. Suddenly the way we managed documents and teams were insufficient. We all grabbed apps that managed projects, team apps and communication apps. Yet they did not connect or manage the work. They just added a few more technologies to our ever-growing list of platforms to get the job done.

This shift has created some pain points for organisations that we never considered before. Think about all the places, aka applications where you attach, share and where information rests. Where it gets edited, attached, shared then stored again. Multiply this with the amount of employees your company has. Now imagine the documents that exist within your organisation.

Any user can create a document or file and store it locally on their laptop, email, Google Drive, OneDrive, Teams site, Slack, SharePoint site, or that outdated document management system. It gets worse. Everybody you’ve shared this document with, internally and externally via email, Teams, Zoom, project and task tools and file-sharing apps is also storing a copy of this document, probably a slightly different version though.

So we've got all this new, soft-touch tech available that should be caring for and managing our information in one place, but the exact opposite is happening. Information chaos. Every day, you end up hunting for information. Sometimes you just give up and re-create that document or file. And with so many versions of documents out there, the security of each document is questionable.

A global information problem

The problem of document management seems clear. Multiple people are accessing your documents, updating and sharing them. Then they are uploading them to multiple document storage systems. Document versions exist all over the place. The scale of the chaos starts to become clear when you begin to try to organise your document storage system.

To overcome these obstacles and ensure that systems function as they should, many organisations turn to information management systems. Some of these are absolutely useful and work great, but don’t work with the way we work now. They do not connect with the associated people or the tasks. They sit in a silo by themselves, away from the actual workflow process.

There is a smarter way of working. When you can connect information with people and workflow seamlessly and organically, productivity is increased. Money is saved. Deadlines are met. Profitability happens.

PIQNIC allows you to work and the tracking just happens automatically. If a decision is made using the PIQNIC platform, there is no need to send an email, move a Kanban task to another board or update an app with this information. While making a decision, you've already done the work AND updated the team. While sharing the document with the relevant people, you've already filed it in the appropriate place and project! While emailing one person, you've already communicated with all the team members. Tasks are organised, teams are updated, documents and versions are stored correctly and safely. Nothing gets lost, overlooked or misfiled. Everything just works for you, and like any winning team, everyone keeps moving forward. Why wouldn't you want to work this way?

PIQNIC is a business-grade document management system without all the unnecessary complexity. It includes end-to-end encryption, retention rules and fully customisable metadata searches. The latest version of a document is easily visible and available to each team member, even those working remotely. Team members can update documents and work towards the same goals seamlessly.

Team collaboration and project/task-sharing is easy within the PIQNIC platform. Messages about a project are connected to that project, so you never have to go searching your inbox for the correct email chain to try to figure out what the last update was. Team chats happen on the platform, and again, are connected to each project. If a document is sent via this message system, it automatically gets stored in the project.

Team management is simplified. Each team member can see exactly what the team is busy with - you can see each task's progress and who the responsible person is. Decision-making can be assigned and done in the platform, with the relevant people receiving a notification whenever anything is updated. The decision status can be changed, and everyone in the team immediately is aware. No need for progress meetings or meetings to get decisions signed off!

Online task sharing has never been this easy! Repeatable tasks can be automated, creating workflow management that doesn't require a team member's input. Once a certain document is uploaded, it triggers a process that informs the accountant to pay the employee a milestone bonus. You can even collaborate with people outside your organization, like clients or suppliers. While they are working with you on your project, they get the full list of features, at no extra cost.

Global Expansion Requires Global Support

PIQNIC is the only platform that connects business-grade Document Management with Task Management and Team Collaboration. This allows for both structured and unstructured ways of working.

The difference is any information created and captured during projects, tasks and collaborations (even external) is automatically captured in the document manager. Secured, classified, versioned and ready to be found. You can even add retention and storage policies.

PIQNIC addresses problems like security, automation and support for staff that use information governance systems. Content distribution is easy and secure, with version control built-in. Now moving to the cloud for greater flexibility and cost savings is a reality. PIQNIC’s team are experts at document migration too, and have been working within this industry for years.

Innovation on a global scale requires support on a global scale. With potential PIQNIC clients all over the world, PIQNIC needs partners that understand information management and governance. Our global PIQNIC partners are focused on ensuring customers take full advantage of all the benefits of PIQNIC. Needless to say, PIQNIC offers a supportive, engaging and profitable partner programme. We are looking to grow our international partner base to expand our current base in New Zealand, Australia, Netherlands, UK, USA and Canada.

Contact us today to become a PIQNIC Partner.

Aaron Cornelius, CEO at PIQNIC, draws from three decades of information management experience. This experience lead to the development of information management company PIQNIC which helps companies simplify document management, task management and team management. Throughout his career, Aaron has been involved with technological advancements geared towards digital transformation. Prior to PIQNIC, Aaron served in executive roles for various companies.