We Need To Change The Way We Think About Document Management

In the 80s came the mainstream success of the PC and with it the document management industry – unfortunately not much has changed in that space since then.

That’s 40 years of inertia.

The technology hasn’t moved far from simple storage and retrieval - which worked fine in the 80s and 90s – but doesn’t work for the way we create and consume information today.

The modern information worker simply doesn’t have the time to play librarian (aka document controller) which is why most users can’t run away fast enough from these clunky legacy information management systems that are deemed a necessity.

It’s the reason so much of our information is largely unmanaged and out of control.

The bottom line is If you don’t have an information management system that enables ease of storage, access, and management then you need to get ready for misinformation.

In a recent audit, we found that as much as 90% of prospects’ information was sitting outside their core document management system.

Even more concerning is that they weren’t even aware of this. The biggest culprit was email, messaging apps, and shared drives. But the fix is obvious if you know where to look.  It’s how we’re working.

How we manage your documents

 Document management needs to be connected to how we work. It needs to be present, ready to serve users, with the right information in the context of what they’re doing, when they’re doing it. Your information management system also must take care of important document control measures to ensure information is captured and classified correctly to protect this digital asset.

All this needs to happen seamlessly while people, teams, and even external parties are working. And it needs to be able to happen from anywhere.

We need a different approach.

Document management should no longer be an application, instead, it needs to be a platform that is connected to work and people.

In practical terms, it should be there when you’re working on a project, tasks, workflow, collaboration, chat, or whatever else you need. After all, the best processes happen when people, work, and information are connected at the hip. By having all your processes and document management in one place, you save time and effort that you otherwise would have spent switching between apps or SaaS platforms.

And we should know.

Working with mainstream information management systems for decades earned us multiple awards and taught us a great deal. Mostly that times change, and the old ways just don’t work anymore.

And so the PIQNIC super-platform was born.

PIQNIC connects task management, team collaboration, and document management. The result is connected people, information, and work, all in one place.

Work-life can be a PIQNIC.

Learn about PIQNIC and how we can help you transform your business.

Comments: