Save your business time and money

Get your calculator out! Let's do a quick calculation on how much money you WASTE each week. Oh, you don't waste any time at work? Are you sure? Let's take a deeper look before you answer...

In 2022, around the world companies are feeling the pinch due to the economic fallout of the pandemic and lockdowns. This means whenever significant costs can be saved, it's worth looking into. Some cost savings are obvious, others are hidden. 

How many apps do you actually need?

Consider the apps and software you use on a daily basis. Some of them may be free, but some are costing you subscription fees or monthly per-user fees. On the surface, this may seem necessary. But as you dig a bit deeper you may discover that using multiple single-purpose apps incur more costs than taking the time of finding one that does all the jobs you want in one platform. 

An added bonus to moving to a single platform, or at least scaling down your apps, is increased productivity. Pause, and take a moment to think about all of the different applications you use on a day-to-day basis. Gmail, Trello, Jira, Slack, Google Drive, Dropbox, WeTransfer - the list really does go on when you put a second aside to note them all. Switching between them is causing a lot of time wasted - refocusing each time, juggling distractions from other apps,  finding where the necessary document/email/chat is and starting interaction again. That explains why a single platform may be a quick solution to two equal problems: time wasted being unproductive and paying for more than one service.

A minute saved is a minute earned

Since we're talking about unproductive time, we've compiled some stats to help you understand the time you are actually wasting each day. There are multiple sources that state that in an 8-hour day, employees are only truly productive for three of those hours. Here's why:

• It is estimated that 19.8% of all business time is spent searching for the correct information to do a job effectively. That means for every five people you employ, one of them is entirely dedicated to searching for files.
• In a recent audit, we found that as much as 90% of prospects’ information was sitting outside their core document management system. By implication, this means a lot of time is spent hopping between different storage solutions, apps and software looking for things. 
• With documents and files stored in different locations and controlled by many different users, setting up robust security will cost you time and money too. Not setting this up, can be even more costly. (What you need to know about information security with WFH)
• Furthermore, 15% of an organisation's collective time is spent in meetings - a percentage that has increased every year since 2008. 
• The rise of remote work has not diminished meeting time, with people spending an average of 10 hours per week in virtual meetings. What makes this worse, 90% of participants in a recent survey admitted to multitasking during virtual meetings and 33% said they do it “very frequently".
• Multitasking is overwhelming knowledge workers. According to a RescueTime survey 50, 000 knowledge workers spend on average 40.1% of their day multitasking with email and IM. 
• Research conducted by Bain & Company indicates an average cost reduction of 20% for companies employing automation, with "high-volume, rules-based processes" showing the most opportunity for labour reduction. By implementing automated workflow management software, teams have reportedly cut down nearly 50% of manual touchpoints. That's a lot of time saved.

Save your business time and money

Now that you have some stats to back up your decision-making, it's time to take some steps to streamline your business. PIQNIC has some top tips to help you future-proof your business. PIQNIC has been working tirelessly for years to help you manage your business better. With document management, team management and process management all in one smart platform, we aim to help you work smarter, not harder. 

With PIQNIC on your team:

• You will never lose another document or file
• Your information is safe, secure and instantly available
• You and management can see how your teams are working in real-time
• You can put an end to pointless meetings, endless email threads, and numerous distractions
• You can invite anyone to join in – so your clients and suppliers are on the same page.

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